If your community was awarded a grant through the Vermont Agency of Transportation (VTrans) Municipal Assistance Bureau (MAB), you can take advantage of a streamlined approach to procuring your project consultant through the At-The-Ready (ATR) process. With this choice, municipalities have an alternative option to the standard RFQ/RFP process; an option that can speed up your proposed project schedule using prequalified and reputable experts in their field with success in delivering projects in accordance with VTrans MAB standards. VTrans maintains ATR consultants from a qualified roster, ready for qualifications-based-selection (QBS) when a project arises.
This accelerated procurement method can be applied to three categories of work:
- Design (including Scoping)
- Municipal Project Management
- Construction Inspection
If the ATR process is something your community would like to consider, VTrans has set up a simple Guide and Flowchart that can be followed and coordinated with your VTrans Project Supervisor. Begin by defining a selection committee (minimum of two members); along with the Municipal Representative in Responsible Charge (typical members could include the Municipal Project Manager, Public Works Engineer, Road Foreman or other municipal representatives). The committee then reviews a minimum of three consultant qualifications packages and selects the firm that best meets the needs of the municipality for the particular project. Once the committee chooses a firm, they can work through the cost proposal process with the VTrans Project Supervisor and the consultant.
For a municipality, the ATR process is beneficial for more than just accelerating the procurement of consultant services. Utilizing ATR also ensures you will be selecting from qualified firms that are experts in completing MAB funded projects. Instead of preparing a laborious Request for Qualifications package and then reviewing multiple submissions, the QBS selection is made easier, giving the option of only a minimum of three to pick from, while maintaining full state and federal grant/funding eligibility.
Hoyle, Tanner has had a working relationship with the VTrans MAB group for over 20 years and has been an ATR Consultant under the Design Category since the program began in 2017. We are a prequalified Design Consultant and are At-the-Ready whenever a municipality needs.
If you have any questions about the ATR process, contact Jon Olin, PE, our Vice President and Regional Business Manager of our Vermont office.