Category: Grant Opportunities

At-The-Ready Consultant Services: A Streamlined Approach to Starting Your Project

If your community was awarded a grant through the Vermont Agency of Transportation (VTrans) Municipal Assistance Bureau (MAB), you can take advantage of a streamlined approach to procuring your project consultant through the At-The-Ready (ATR) process. With this choice, municipalities have an alternative option to the standard RFQ/RFP process; an option that can speed up your proposed project schedule using prequalified and reputable experts in their field with success in delivering projects in accordance with VTrans MAB standards. VTrans maintains ATR consultants from a qualified roster, ready for qualifications-based-selection (QBS) when a project arises.

This accelerated procurement method can be applied to three categories of work:

  1. Design (including Scoping)
  2. Municipal Project Management
  3. Construction Inspection

If the ATR process is something your community would like to consider, VTrans has set up a simple Guide and Flowchart that can be followed and coordinated with your VTrans Project Supervisor. Begin by defining a selection committee (minimum of two members); along with the Municipal Representative in Responsible Charge (typical members could include the Municipal Project Manager, Public Works Engineer, Road Foreman or other municipal representatives). The committee then reviews a minimum of three consultant qualifications packages and selects the firm that best meets the needs of the municipality for the particular project. Once the committee chooses a firm, they can work through the cost proposal process with the VTrans Project Supervisor and the consultant.

For a municipality, the ATR process is beneficial for more than just accelerating the procurement of consultant services. Utilizing ATR also ensures you will be selecting from qualified firms that are experts in completing MAB funded projects. Instead of preparing a laborious Request for Qualifications package and then reviewing multiple submissions, the QBS selection is made easier, giving the option of only a minimum of three to pick from, while maintaining full state and federal grant/funding eligibility.

Hoyle, Tanner has had a working relationship with the VTrans MAB group for over 20 years and has been an ATR Consultant under the Design Category since the program began in 2017. We are a prequalified Design Consultant and are At-the-Ready whenever a municipality needs.

If you have any questions about the ATR process, contact Jon Olin, PE, our Vice President and Regional Business Manager of our Vermont office.

NHDOT 2018 TAP Grant Application Deadline Fast Approaching

Manchester Piscataquog Trail

The New Hampshire Department of Transportation (NHDOT) is providing an opportunity for communities to secure funds to promote non-motorized transportation facilities under the Transportation Alternative Program (TAP). New Hampshire’s allocation for TAP projects over the next 2 years is approximately $3.2 M.

If your community has voter and administrative support for your intended project(s), then the TAP program may be for you! Full details on the program can be found on the NHDOT’s website.

A few key dates to know:

  • A letter of interest (LOI) is due to the NHDOT by July 13, 2018 (must be an electronic submission). A sample letter can be found here. The LOI must be accompanied by a plan or map that shows key project area elements.  Based upon the LOI, communities will be invited to prepare and submit a formal application.
  • A municipal representative that will be directly involved with the management of the project must be available to attend a mandatory informational meeting between July 23 and August 24th.
  • A complete application must be provided to NHDOT by September 7, 2018.

Tips for preparing your application:

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A full-time employee of the community must assume assigned duties of “Person in Responsible Charge” and must attend training to be Local Public Agency certified as such. If a full-time employee is not currently certified, the next training session is currently scheduled for October 2018.

 

 

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Propose a manageable project and schedule for the community and the person in responsible charge. (Budget inflation and the required regulatory elements into the estimate.)

 

 

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Working with the Regional Planning Commission (RPC) to develop your application will likely improve success (this is important such that the RPC understands the potential positive impact your project could provide to your community and/or region). The RPC representatives will likely be able to assist with highlighting the evaluation criteria strengths of your project. Sample evaluation criteria may include:  Public Benefit, Connectivity, Accessibility/Equity, Safety, Financial Support/Project Readiness, Potential for Success, Demonstrated Need, and/or Socioeconomic Benefits.

 

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Determine what total project cost percentage the community wishes to match. The community will be responsible for at least 20 percent of the total project cost, but a community pledging a higher match percentage has been known to favor an application.

 

 

Hoyle, Tanner’s team can assist with all aspects of the application process.  For questions, email or call me at 603.669.5555 x 125.