Administrative Assistant

Are you an administrative professional looking to join an exciting and growing team that values teamwork, integrity, honesty, and aspires each day to deliver excellent service to our growing list of valued clients? If so, we are looking for the right person to join our team and support functions throughout our company including marketing research, executive support, support of technical groups, and support of our recruiting and talent management functions. The willingness to be involved in nearly every aspect of our company is required but will provide the right individual with opportunities to grow with us as we approach our 50th anniversary. The most important attributes we are interested in are a positive attitude, consistent effort, and the willingness to take on new challenges. If this is you – please apply!

Primary Responsibilities:

• Welcome and direct visitors and clients
• Answer and transfer phone calls, screening when necessary
• Process incoming and outgoing mail
• File correspondence and other records and maintain filing systems as assigned
• Produce/Edit/Format letters, memos and correspondence which may include engineering agreements, reports, studies, specifications, tables, contracts, forms, etc.
• Retrieve information as requested from records, email, minutes, and other related documents
• Respond to and resolve administrative inquiries and questions
• Maintain office supplies and coordinate maintenance of office equipment
• Be responsible for copying/scanning/faxing/other administrative tasks
• Coordinate/Schedule meetings and appointments for managers/staff
• Prepare materials for meetings, schedule food deliveries and pick ups
• Assist Marketing Department in opportunity research
• Performs other related duties as assigned

Qualified Candidates:

• AS, BA, BS degree preferred or equivalent years of experience
• 0-10 years of administrative experience

HOYLE, TANNER & ASSOCIATES, INC. IS AN EQUAL OPPORTUNITY, AFFIRMATIVE ACTION, VIETNAM ERA VETERAN, DISABLED EMPLOYER, DOES NOT CURRENTLY OFFER SPONSORSHIP, and PARTICIPATES IN E-VERIFY.

MJL10621 / 1023

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